Employee file management

“We’re very restrictive with who knows what about our employees.
The security behind OnBase was the component we needed.”

– Troy Marx, HR director, Upland Hills Health

Enhance user access with employee file management software

Our Onbase solution enables HR departments to better manage employee files, equipping personnel with secure, instant access to critical employee information.

Using employee file management software, organizations store employee documents electronically in one central location, reducing the time spent searching for information while increasing security and supporting compliance initiatives.

HR staff:

  • Capture and store employee files electronically, whether they’re scanned, faxed or emailed
  • Retrieve employee documents and data without leaving their related line-of-business system such as ERPs, human resources information systems (HRIS) and human capital management (HCM) systems
  • Provide better service by rapidly responding to employee requests

Ensure security of employee files and data, strengthen compliance access

With all employee files managed electronically in OnBase, organizations ensure that critical employee information is secure.

OnBase also helps HR departments to:

  • Control who has access to the HR system and what they can do
  • Instantly determine compliance standing with real-time reporting into the status of required employee documentation
  • Facilitate effective document retention in accordance with federal, state or local employment policies